The proper folder structure will assist you in performing due diligence in a room. There are many ways to arrange files according to a specific set of criteria, like project stage, department or the level of confidentiality. The most commonly used method is to organize the files into main folders which correspond with particular kinds of information, and then to create subfolders to make the system more user-friendly.
It is recommended to choose a provider that includes a file indexing feature. This function gives a unique identifier to each document, and then renumbers it automatically whenever the folder structure changes. This can save you lots of time and effort, particularly when there are multiple interested parties looking at the same set of documents.
Certain VDR providers allow users to add watermarks on files to discourage recipients from copying sensitive documents. This protects intellectual property and assist with due diligence. Often, these VDRs also offer users the ability to present conditions of agreement to the recipients to accept prior to viewing sensitive content. This will help project participants comply with regulations regarding confidential data in certain industries. It is important to select the right provider who is aware of the requirements and has features that address them such as access control and audit trails.